CONDITIONS FOR SUPPLY & MAINTENANCE OF ELECTRICITY

1.       A full invoice will be provided for payment via BACS or Card.

2.       All Exhibitors fittings and wiring must comply with the current I.E.E. Regulations, Local Authority conditions and Health & Safety Executive Directives.

3.       Any refunds made to an exhibitor for a cancelled order will only be 50% of the order value excluding any surcharges or transaction fees. A Cancelled order is where an exhibitor books a supply pre show and then cancels their order pre show. No refunds will be issued for a cancelled order within 21 days before the event commences.

4.       Electrical work by persons other than the official Electrical Contractor is prohibited. No person other than a member of XLE staff may alter or interfere with the installation.

5.       The prices include the hire of all wiring, fittings and electricity consumed. Any specific breakages or damage to the installation (including faults caused by Exhibitor’s wiring or appliances) will be charged to the Exhibitor.

6.       If lighting points or socket outlets are required in a specific position on the Stand, a plan must be sent to XLE at least 21 days before the Show opens. If no plan is provided, the Engineer will use his discretion as to their position. Any fittings that have to be altered or moved will be at extra cost to the Exhibitor.

7.       The order must be returned to XLE by the closing date shown, together with full payment. Any orders received after the closing date will be subject to a surcharge of 25%.

8.       Power will be available as detailed on the order form it may be available during build-up but that is not guaranteed and may be disrupted at any time until the Opening Day. Temporary power is not generally available for the purpose of stand construction etc.

9.       Power will be switched off at 18:300 hrs. on the final day

10.     Any exhibitor who requires power after 18:30 hrs. on the final day must make prior arrangements with XLE where there could be an extra charge

11.     XLE cannot be held responsible for failure to install an electricity supply, fittings, or other items ordered if the Stand or other Contractors have not completed their work. The Exhibitor will be liable for payment in full for such items installed, even if late. It is the responsibility of the exhibitor to ensure they have what has been ordered. No refunds will be issued after the event.

12.     All installations and connections will be at the discretion of the Engineer in charge.

13.     XLE cannot be held responsible for failure of electricity supplies under the control of the Supply Authorities, or for the failure of any mains producing generator sets. No losses actual or expected can be claimed for due to the loss of your power supply or lighting.

14.     It may be necessary to disrupt the supply at any time for maintenance or safety reasons. This includes adverse weather or similar conditions not directly under the Electrical Contractor’s control.

15.     As part of a temporary installation, residual current devices protect all circuits. These devices may trip occasionally due to the build-up of residual earth currents. Exhibitors are warned to take extra precautions to prevent loss of computer data etc. XLE cannot be held responsible for such loss.

16.     All generators must be supplied by XLE, except with written permission from both XLE and the Organisers

17.     It must be noted that power will be provided via generators – surge protection is advised.

18.     If for any reason the event is cancelled due to Force Majeure (Adverse weather, Communicable diseases or UK Terrorism certified by UK Treasury) and is cancelled XLE will not be issuing any refunds for orders received by exhibitors. We advise you to hold your own insurance.

19.     If the event is cancelled or abandoned due to anything other than Force Majeure (detailed in 18.) there will be NO refund available for exhibitors under any circumstances.

20.     Due to the design and layout of the installation, it may be necessary to position mains panels etc. onto Exhibitor’s Stands. Any such positioning will be kept as discreet as safely possible.

21.     Sharing of power between Exhibitors is prohibited.